Is PII a tax ID number?

Is PII a tax ID number?

Any information that may be used to verify your identity is considered personally identifiable information (PII). Social security numbers, passwords, tax ID numbers, credit or debit card numbers, date of birth, prior-year AGI, and other personal information are all included.

The IRS has designated the social security number (SSN) as a tax identification number (TIN). However, an SSN can be used for other purposes besides filing taxes. For example, an employer may use an employee's SSN to verify eligibility for employment benefits or to match employees' wages with their tax returns. As another example, an individual may use his or her SSN when applying for jobs or other opportunities. The IRS recommends that individuals do not give out their SSNs even if in response to a confidential question on a form. Instead, use a unique identifier such as your birth date or email address.

IRS regulations require that any person who requests a SSN from the IRS verify his or her identity by providing one or more forms of identification. This means that before obtaining an SSN, you must provide your name, current address, and at least one form of identification (e.g., driver's license number, passport number, state-issued ID number).

An individual does not have to provide his or her SSN to file a tax return under the Privacy Act.

Is an employee's name considered PII?

Personally Identifiable Information (PII) is a type of sensitive data that is linked to a specific person, such as an employee, student, or donor. While Social Security numbers are a sort of PII, the legal standards for preserving them are more stricter than those for other types of PII. For example, employers must delete Social Security numbers from their employees' files after six months unless the employee consents to have his or her number kept longer.

Employees' names, phone numbers, addresses, and other information that can be used to identify them directly or indirectly may be considered PII. Employees should never share their passwords with others, even if they work at the same company as they will be held responsible if their passwords are stolen then used by someone else.

The Privacy Act of 1974 states that companies must not disclose any information about individuals to anyone not involved in this process. This includes hiring agents or brokers who help companies find employees.

Individuals have no control over how long after they leave a job a previous employer might sell or give their personal information to marketing companies or other third parties. Thus, employees should always check what kind of information their employers store about them online and whether they need to provide this information to keep their jobs.

Why is PII valuable?

PII, or personally identifiable information, refers to any sort of data that can be linked to a specific person. Location data, contact information, or identifying information such as a name or social security number can all be included. It is critical to keep PII confidential in order to maintain the integrity of your identity. The more information that is known about you, the easier it will be for someone to commit fraud or other crimes using your identity.

The value of PII depends on how it is used but generally speaking, it can be divided into three categories: personal, professional and financial.

Personal Value - This includes data such as names, addresses, dates of birth, Social Security numbers, etc. This type of information can be used to commit fraud or theft, which is why it is important to keep it secure. Someone who gains access to your personal information could use it to create fraudulent accounts in your name, take out loans in your name, file false tax returns, and even make purchases with your credit card number.

Professional Value - For example, if you are a lawyer then you would want to ensure that only people who need to contact you find this information. This makes sure that no one else can get involved in cases that you are responsible for. As well, being able to identify your clients can help you provide better representation and avoid conflicts of interest.

About Article Author

Oliver Hafner

Oliver Hafner is a security expert who has worked in the industry for over 15 years. He has been Chief Executive Officer of Security Incorporated since July, 2010. Oliver’s areas of expertise include cyber-security and network infrastructure, compliance with regulatory requirements, business intelligence, data analytics and enterprise reporting. His company offers 24/7 monitoring for vulnerabilities in both physical assets and information systems.

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