Law enforcement records are an example of non-public documents. Student keeps track of unpublished or patented research or commercial data. Financial records are also not public documents because they contain financial information about individuals.
Medical records are considered private and thus not public documents. However, there are exceptions to this rule when the patient's identity is known. For example, the medical record of a cancer patient may be available to that patient's family members if informed consent was given for such disclosure. Medical records may also be public documents if they have been released by a hospital or health care provider acting as a gatekeeper for sensitive personal information.
Employment records are confidential but there are exceptions when the individual claims discrimination under the federal employment discrimination laws. For example, the employer may have to produce the records if asked to do so by any government agency conducting an investigation or lawsuit related to the employee's allegations. Records containing personal details about employees' salaries, timecards, or disciplinary actions may also be public documents.
Records of social security numbers or credit card numbers are considered private and not subject to public disclosure. However, these records may be disclosed when required by law. For example, employers must give their workers notice when their jobs are at risk of being outsourced to other countries with lower wages.
Here are some examples of secret data:
The most fundamental question, then, is what constitutes public information. It is information that is legitimately obtained from federal, state, or government records, but not information that is utilized for a purpose that is incompatible with the one for which the government makes it available. For example, if you submit your social security number on a job application, that would be considered public information. However, if all that's required to verify your identity is your social security number and there is no risk of fraud, then its release is not prohibited by any privacy law.
In general, anything that does not contain confidential information is public information. If you have questions about whether something belongs in a public file, you can ask us to determine if it should be included. We will need to know the exact date you want the record reviewed and the reason why it might be important to see this information.
If you believe that information in our files is incorrect or inaccurate, you may request corrections or deletions. To do so, simply send an email to [email protected] with a clear description of the information being requested and the reason why you are making this request.
We will process your request within 30 days. There is no charge for correcting or deleting information.
If we cannot resolve your concern about information in our files, you have the right to file a complaint with the appropriate agency.
Documents and records, whether hard copy or electronic, that are not subject to any legal privilege that prevents their discovery and/or disclosure in a judicial case are referred to as non-privileged records. Non-privileged documents may include letters, memos, notes, recordings, photographs, graphs, charts, and data tables.
Non-privileged records do not include testimony given in court proceedings or other investigations conducted by lawyers or others acting on behalf of the company. Even if the company believes that certain information should not be disclosed, it can be compelled to disclose it through proper procedures. For example, if the company were being investigated by a government agency, it would have the right to challenge the investigation by filing motions with the courts. If necessary, it could also withhold evidence that might incriminate it. However, it could not withhold evidence that is required by law to be produced (e.g., documents related to sales or use of controlled substances).
The decision to create or retain a document system is a business decision. No matter how well designed a system is, without proper maintenance it will become out of date very quickly. This means that even if you are not looking for specific information, you may still find it! To avoid this problem, businesses should consider implementing some form of retention policy. For example, documents older than one year could be deleted automatically from computer systems.
(ii) Nonpublic personal information does not include any list of individuals' names and addresses that only contains publicly available information, is not derived in whole or in part from personally identifiable financial information that is not publicly available, and is not disclosed in a way that indicates...
Private data should be subject to a reasonable level of security safeguards. When unlawful disclosure, alteration, or destruction of data poses little or no danger to the institution or its affiliates, data should be designated as "public." This classification prevents any harm to an individual person if the database is lost or stolen.
In addition, institutions should take steps to ensure that private data is not disclosed inadvertently. For example, employees should not access personal email accounts from work computers, and administrators should ensure that users are properly trained on privacy issues related to social media sites.
Finally, institutions should adopt measures to protect sensitive data after it has been removed from the facility where it was maintained originally. Disposing of discarded electronic equipment such as computers in a safe manner is essential to prevent theft or damage that could lead to identification of individuals from whom the data was obtained.
Classification of information is only one step in protecting personal data. Institutions should also consider using firewalls, password protection, and physical security measures to increase the safety of data that cannot be removed from storage.
When information has not been sufficiently revealed to the wider public, it is deemed nonpublic. Only after information has been widely distributed to the public or is no longer material does it cease to be material, nonpublic information. For example, the existence of a new product development project for computers would be material information; the name of the product, however, would be nonpublic information.
Materiality depends on the sensitivity of the information being disclosed and its potential impact on the market. Materiality also depends on whether or not the recipient of the information agrees to maintain its confidentiality. For example, if a company that manufactures computer components were to announce that it was developing a new line of computers that would compete with personal computers (PCs), this information would be considered material. The fact that the company did not release the name of its competitor would make the information nonpublic.
Nonpublic information can have a negative effect on the value of a company's stock. If investors believe that a company knows of a plan to introduce a new product that could harm its business, they may decide to sell their shares at that time. This possibility makes it important for companies to ensure that only selected individuals know about future developments so that they can make informed decisions about how to respond.